# MOQ Conditions and Buyer Decision Record

Use this worksheet when the supplier's proposed minimum exceeds the quantity you planned. Keep the buyer's acceptable commitment, the supplier's stated terms and the final agreed arrangement separate. Requests for a smaller order, mixed variants or trial production need a supplier answer.

## Your planned purchase

Product and specification version: __________

Intended use and essential requirements: __________

Planned quantity and unit: __________

Maximum quantity you are prepared to receive: __________

Total commitment you are prepared to accept, with currency and scope: __________

Storage and expected sales assumptions used for this limit: __________

South African handover destination: __________

## Blank minimum-conditions record

Ask which distinctions apply; do not assume every supplier uses every line.

| Question or condition | Supplier reply and date | Still to confirm | Owner and next action |
| --- | --- | --- | --- |
| Minimum quantity and the unit it uses | | | |
| Whole order, model or product version | | | |
| Colour, size or material options, if relevant | | | |
| Packaging or branding choice, if relevant | | | |
| Production or stock arrangement being offered | | | |
| Smaller quantity or fewer variants requested | | | |
| Revised price basis and included work | | | |
| Production estimate and its starting event | | | |
| Payment and China handover assumptions | | | |

## Blank options comparison

Use **confirmed**, **estimate**, **excluded** or **unknown** beside applicable costs. An excluded or unknown amount is not zero.

| Item | Original offer | Revised offer, if accepted by supplier | Another candidate or pause |
| --- | --- | --- | --- |
| Goods, version, variants and total quantity | | | |
| Minimum conditions and evidence reference | | | |
| Product purchase amount | | | |
| Applicable China delivery, checks or packing | | | |
| Freight and destination scope | | | |
| Remaining costs or requirements | | | |
| Within buyer's quantity and commitment limits? | | | |
| Next approval needed | | | |

## Fictional example row

The row is invented to show why the minimum's basis matters. It is not an actual supplier offer or Jeton case.

| Question or condition | Supplier reply and date | Still to confirm | Owner and next action |
| --- | --- | --- | --- |
| Minimum for two colour options | Supplier says the minimum applies to each colour in example reply [date] | Whether a one-colour proposal is available and what changes | Buyer to request a revised written offer before deciding |

## Decision and final conditions

Proceed, request clarification, compare another candidate or pause: __________

Reason and buyer limits used: __________

Accepted quotation and specification version: __________

Final agreed quantity, variants and unit: __________

Conditions still requiring approval: __________

Decision owner and date: __________

Review again if this changes: __________