Share your buying or consolidation brief
A product link, approximate quantity and South African destination are enough to begin. If orders are already placed, share the supplier list and expected arrivals instead.
Products and destination
Include specifications, quantities and the city or postcode. Add supplier quotations or order references when available.
Choose the support you need
Buying assistance, receiving and consolidation, freight, or a combination. An enquiry does not authorise a purchase.
An identified scope
The brief separates known information from the details still needed for a useful proposal.
Approve the purchase and costs
The purchase arrangement should name who orders, who receives payment and which entity invoices you. Review the goods, service charges, domestic delivery and currency basis before authorising payment.
The exact product
Model, material, size, colour, quantity and any sample approval should refer to the same item.
Payment and checks
Agree payment stages, the inspection scope and how substitutions, shortages or supplier refunds will be handled.
The approved version
Retain the quotation, supplier references and your purchase instruction. These are separate from transport acceptance.
Match supplier deliveries to orders
Use the receiving address and reference provided for the agreed shipment. A company address is not a cargo receiving instruction. Suppliers should identify their orders and expected cartons.
What has arrived
Carton counts, visible packaging condition and any agreed checks belong against the supplier and order reference.
Differences before packing
A missing item, damaged carton or different specification needs an instruction: hold, accept, return or request a replacement.
The receiving information
The included checks and photographs are defined in the service scope. Receipt alone is not a product-quality approval.
Approve packing and freight
Decide which orders travel together and whether original packaging should remain. Repacking can change carton count, weight, dimensions and handling needs.
Final carton details
Connect each final carton to its supplier orders, quantities, gross weight and outside dimensions.
Ready goods or a split shipment
Waiting for a late supplier and sending urgent goods separately can produce different storage and freight costs.
The outbound plan
Review the charging method, route and applicable costs using the final packed information before dispatch.
Arrange transport and import clearance
The transport proposal identifies the international leg and any origin or destination handling. Importer arrangements and goods-specific requirements need to be workable before the shipment leaves.
The responsible parties
Name the importer, customs representative and duty/VAT payer. The freight coordinator does not automatically become the importer.
The applicable documents
Supplier invoices, packing information and required approvals support the appropriate transport and customs documents.
Actual milestones
Booking, departure, arrival, customs release and handover are different events. Available updates and records are stated for the shipment.
Complete collection or delivery
Collection from a warehouse and delivery to an address are different services. The written proposal should name the location and explain access, receiving, unloading and any extra delivery work.
Receiving arrangements
Provide the contact, postcode, access restrictions and suitable unloading arrangements for the actual goods.
The agreed evidence
Confirm which collection or delivery record will be available, and how visible damage or shortages should be reported.
Keep the shipment file
Retain the applicable packing, transport, customs and payment records. Proof of delivery is not a product inspection or a VAT document.
Changes to the shipment plan
Supplier delays, packing differences, inspections or a changed delivery address can affect the next stage. Keep the affected order or carton reference with the issue and agree the revised action and costs. A clear approval trail is more useful than assuming every stage is covered by the original estimate.